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Meeting record · steering committee

Project Lighthouse: decisions & actions

Steering committee · Tue 9 Jun 2026 · overdue marked as of Fri 12 Jun 2026

ABC Corp is a fictional company. Every name, number and date is invented. This is a reference artifact generated with an LLM coding agent; the brief that produces it is at the bottom of this page.

Edits live in this page only; nothing is saved. Copy out what you need.

Decisions

IDDecisionRationaleDecided by
D-31 Hold the go-live date of 28 Aug; absorb the wave-2 delay inside the existing buffer. Two weeks of buffer remain; replanning regional cut-over windows would cost more than it saves. S. de Wit
D-32 Gate every remaining wave-2 batch on a clean dedupe report before migration starts. Duplicate customer records in batch 2 nearly corrupted billing history; the gate adds hours, not days. R. Okafor
D-33 Move decommission sign-off from 10 Jul to 17 Jul to align with the legal review cycle. Legal cannot review out of cycle; an unsigned decommission would block the audit trail. A. Kowalczyk
D-34 Fund a temporary data-quality analyst from contingency, capped at €45,000. Dedupe review is the bottleneck on every batch; one analyst for eight weeks protects the go-live date. M. Tanaka
D-35 Require a successful rollback dry-run in staging before wave-2 batch 4 may start. Rollback has never been exercised end-to-end; batch 4 touches the largest customer segment. J. Lindqvist

No decisions for this owner.

Actions

DoneIDActionOwnerDueStatus
A-101 Re-run the dedupe script on wave-2 batch 3 and circulate the exception report. S. de Wit 11 Jun 2026 OPEN
A-102 Confirm the night-window batching schedule with the vendor in writing. R. Okafor 10 Jun 2026 OPEN
A-103 Submit the decommission plan to the change board with the revised 17 Jul date. A. Kowalczyk 15 Jun 2026 OPEN
A-104 Name deputy reviewers for each decommission area before the July leave window. A. Kowalczyk 10 Jun 2026 OPEN
A-105 Schedule the wave-2 throughput test in the vendor's night window. R. Okafor 16 Jun 2026 OPEN
A-106 Update the steering pack with the reduced two-week buffer position. M. Tanaka 12 Jun 2026 OPEN
A-107 Dry-run the wave-2 rollback procedure end-to-end in the staging environment. J. Lindqvist 18 Jun 2026 OPEN
A-108 Close the wave-1 reconciliation report and archive the evidence pack. S. de Wit 9 Jun 2026 OPEN
A-109 Draft the customer notification for the wave-2 migration window. M. Tanaka 19 Jun 2026 OPEN

No actions for this owner.

Owner workload (open actions)

Snapshot of the nine actions by owner, so accountability is explicit before anyone leaves the room. Overdue is measured as of Fri 12 Jun 2026.

OwnerOpenOverdueNext due
A. Kowalczyk21 overdueA-104 · 10 Jun
M. Tanaka2A-106 · 12 Jun
S. de Wit11 overdueA-101 · 11 Jun
R. Okafor1A-105 · 16 Jun
J. Lindqvist1A-107 · 18 Jun

Decision reversibility

Which decisions can be walked back cheaply, and which commit the programme. TWO-WAY = easily reversed · ONE-WAY = costly or slow to undo.

D-31TWO-WAYHolding the go-live date can be revisited at the next steering if wave-2 slips further.
D-32TWO-WAYThe dedupe gate is a process control; it can be relaxed once data quality is proven.
D-33ONE-WAYMoving sign-off to the legal cycle commits the schedule; reverting means missing the next window.
D-34ONE-WAYContingency funding is committed once the analyst is hired; the spend is not recoverable.
D-35TWO-WAYThe rollback-dry-run gate is a precondition that can be lifted if risk changes.
How this was made: the brief, how to reproduce it, and an honesty note

The brief

From this meeting transcript [paste], build a single self-contained HTML
file with two tables: decisions (id, decision, rationale) and actions
(owner, due date, status), filterable by owner, with checkboxes to mark
actions done and a button that copies the open actions as a Markdown list
I can paste into chat. Inline CSS/JS only, one file.

How to reproduce

Paste the brief into any capable LLM: GPT, Claude, Gemini, Grok, DeepSeek, or the assistant your company provides. Iterate a few rounds on layout and content until it reads well. Save the final answer as a .html file and open it in any browser. Expect similar output, not identical: every model has its own taste, and that is fine.

Honesty note

This reference artifact was built with Claude Code, an LLM coding agent, over several iterations. Treat it as the bar to aim for, not as a guaranteed first answer. All data on this page is fictional.

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